Privacy Policy
Effective Date: 6/23/2025
This policy applies to:
• Vega Media Productions, LLC
• Our website: https://vegamediaproductions.com
• Our client portal: https://login.vegamediaproductions.com
• Our client portal: https://apply.vegamediaproductions.com
• Any email marketing, lead capture, or services powered by us
1. What Information We Collect
We may collect personal information when you:
• Fill out a contact form
• Join a client project or shared portal
• Book a service or meeting
• Apply for a job, contractor position, or freelance opportunity
• Use any tools or automations connected to our platform
• Open or click our emails
• Payment history and invoice data (via stripe or QuickBooks)
• Social Security / ITIN (U S contractors, via IRS Form W-9)
• Foreign tax ID & bank/SWIFT/IBAN details (non-U S contractors, via Form W-8 & Wise)
• Vega Media Productions, LLC
• Our website: https://vegamediaproductions.com
• Our client portal: https://login.vegamediaproductions.com
• Our client portal: https://apply.vegamediaproductions.com
• Any email marketing, lead capture, or services powered by us
1. What Information We Collect
We may collect personal information when you:
• Fill out a contact form
• Join a client project or shared portal
• Book a service or meeting
• Apply for a job, contractor position, or freelance opportunity
• Use any tools or automations connected to our platform
• Open or click our emails
• Payment history and invoice data (via stripe or QuickBooks)
• Social Security / ITIN (U S contractors, via IRS Form W-9)
• Foreign tax ID & bank/SWIFT/IBAN details (non-U S contractors, via Form W-8 & Wise)
This may include:
• Your name
• Email address
• Phone number
• Business details
• Resume, portfolio links, or availability
• IP address
• Payment details (via Stripe or Quickbooks)
• Project files and communications
2. How We Use Your Information
We collect your info so we can:
• Deliver the services you request
• Provide access to your client portal (via Go High Level)
• Evaluate your application for freelance or contract work
• Send updates, reminders, or onboarding messages
• Process payments or invoices
• Improve our services and communication
• Comply with legal obligations
• For freelancers, we use tax and banking information solely to comply with US tax reporting obligations (e.g., Form 1099-NEC / 1042-S) and to remit payments through Zelle or Wise.
• Your name
• Email address
• Phone number
• Business details
• Resume, portfolio links, or availability
• IP address
• Payment details (via Stripe or Quickbooks)
• Project files and communications
2. How We Use Your Information
We collect your info so we can:
• Deliver the services you request
• Provide access to your client portal (via Go High Level)
• Evaluate your application for freelance or contract work
• Send updates, reminders, or onboarding messages
• Process payments or invoices
• Improve our services and communication
• Comply with legal obligations
• For freelancers, we use tax and banking information solely to comply with US tax reporting obligations (e.g., Form 1099-NEC / 1042-S) and to remit payments through Zelle or Wise.
3. How Your Information Is Stored
We use secure third-party platforms to manage your data:
• Stripe for payment processing
• Quickbooks Online for invoicing and payment processing
• Go High Level (white-labeled) for communication, automation, and CRM
• Google Workspace for email and project management
• Calendly (or similar) for booking
• Tax forms and banking details are stored in an encrypted drive accessible only to VMP owners and finance personnel
All platforms use industry-standard encryption and security practices.
4. Do We Share Your Information?
Nope—never for advertising or shady stuff.
We may share data with trusted tools (like Stripe or email providers) only to:
• Fulfill your request
• Provide client services
• Comply with legal or tax obligations
We do not sell or rent your personal information—ever.
For freelancers, we share tax and payment data only with:
• Wise or Zelle (to process payouts)
• The IRS or state tax agencies if legally required.
4. Do We Share Your Information?
Nope—never for advertising or shady stuff.
We may share data with trusted tools (like Stripe or email providers) only to:
• Fulfill your request
• Provide client services
• Comply with legal or tax obligations
We do not sell or rent your personal information—ever.
For freelancers, we share tax and payment data only with:
• Wise or Zelle (to process payouts)
• The IRS or state tax agencies if legally required.
5. Cookies & Tracking
Our website may use cookies or tracking tools (like Google Analytics) to understand how visitors interact with our content. You can disable cookies in your browser settings if you prefer.
6. Email Communication
By submitting your email, you agree to receive messages related to your services or project. You can unsubscribe from promotional emails at any time using the link in the footer.
Transactional messages (like invoices, appointment reminders, or portal access) will still be sent as needed.
7. Your Rights
You can:
• Request access to your stored data
• Ask us to update or delete your info
• Unsubscribe from any email list
For residents of the EU / UK, you may also object to processing or request data portability under GDPR articles 17–20
Our website may use cookies or tracking tools (like Google Analytics) to understand how visitors interact with our content. You can disable cookies in your browser settings if you prefer.
6. Email Communication
By submitting your email, you agree to receive messages related to your services or project. You can unsubscribe from promotional emails at any time using the link in the footer.
Transactional messages (like invoices, appointment reminders, or portal access) will still be sent as needed.
7. Your Rights
You can:
• Request access to your stored data
• Ask us to update or delete your info
• Unsubscribe from any email list
For residents of the EU / UK, you may also object to processing or request data portability under GDPR articles 17–20
To do so, email us at: support@vegamediaproductions.com
8. Data Retention for Tax Records
We retain freelancer tax forms and payout records for at least four (4) years after the final payment, as required by U S tax law, after which they are securely deleted.
8. Data Retention for Tax Records
We retain freelancer tax forms and payout records for at least four (4) years after the final payment, as required by U S tax law, after which they are securely deleted.
9. Children’s Privacy
Our services are not directed at children under 13, and we do not knowingly collect personal information from minors.
10.Website Accessibility
Vega Media Productions is committed to ensuring our website and digital content are accessible to everyone, including individuals with disabilities. We are actively working to improve accessibility and user experience for all.
Our services are not directed at children under 13, and we do not knowingly collect personal information from minors.
10.Website Accessibility
Vega Media Productions is committed to ensuring our website and digital content are accessible to everyone, including individuals with disabilities. We are actively working to improve accessibility and user experience for all.
If you experience any difficulty accessing content or using any part of this site, please contact us at support@vegamediaproductions.com, and we will do our best to assist you.
11. Changes to This Policy
We may update this Privacy Policy from time to time. If we do, we’ll update the effective date at the top and notify clients if required.
We may update this Privacy Policy from time to time. If we do, we’ll update the effective date at the top and notify clients if required.
12. Contact Us
If you have any questions, requests, or concerns about how your data is handled, please contact:
📧 support@vegamediaproductions.com